The Utilization of Educational Management Information System in Secondary Schools of Gindeberet Woreda in West Shoa Zone, Oromia Regional State, Ethiopia

Abstract

The study was aimed to assess the utilization of Educational Management Information System in Secondary schools of Gindeberet Woreda. Descriptive survey method was employed to realize the objective of the study. A total of 93 stakeholders from Gindeberet Woreda education office, and its secondary school were included in this study. All secondary schools including preparatory school were selected by using availability sampling. From the three schools 65 employees, and 15 PTA members and 10 woreda education office employees were involved in the study that were relevant to EMIS activity. Both availability and simple random sampling method were employed for Population sampling of woreda education office and secondary schools of the woreda. Questionnaire, interview, focus group discussion, and document were used as the tools to gather all the necessary data both qualitatively and quantitatively. The data was analyzed by descriptive presentation, arithmetic mean, average mean and percentile together with qualitative analysis. The findings disclosed at EMIS are impeded and handicapped by different factors such as ICT materials, trained manpower, data management system, and employee redness to utilize EMIS life cycle as needed. In addition to poor design of data tools, lack of logical support and financial support for the person who involved in the data process were the major problems that were observed to utilize EMIS as needed in the secondary schools of the woreda. The employee satisfaction in line with the training given was also treated and as a result, the training was very limited especially on EMIS usage in the woreda due to the absence of need assessment when different training was given. In light of this, it is recommended that training providers should conduct need assessment before providing EMIS training. It is also recommended that schools should exert effort towards securing IT materials, most preferably by approaching NGOs and respective higher level educational offices like Zone, Regional and Federal education.