Managing Personal Records in the College of Agriculture Education (Cagric) of the University of Education, Winneba: The Challenges and the Way Forward

Abstract

The University employs staff and when these categories of staff are employed, personal records are created for them in the form of hard copies. Although computers were once thought to be ushering in the age of the paperless offices, the College of Agriculture Education of the University of Education, Winneba is still experiencing exponential growth and reproduction of records. Besides, the management of personal information has become a bit cumbersome due to their bulky nature, longevity and sensitivity. Therefore, it is essential for the College to develop sound personal records management strategies that are grounded in thoughtful and effective procedures to present summaries of personal records and details of employees at the lowest cost with respect to time and effort. It is imperative that the adoption and implementation of this proposed database system of personal record keeping, which is supposed to run side by side with the paper based personal records, will increase accessibility to personal information faster search and retrieval, improve efficiency and productivity and provide adequate security for vital personal information.